Exhibitor FAQ

1. How do I sign up to exhibit at the TurnKey Conference?
2. How do I make payment, and when is it due?
3. What are table fees and what do they include?
4. How is exhibitor table space assigned?
5. How close is the exhibitor area to the general session area?
6. How many people are expected to attend the conference?
7. What overnight accommodations are available?
8. How do I find the hotel/conference site?
9. Where do I ship my table materials?
10. Can I get electricity and Internet access at my table?
11. When and where do I sign in, once I'm at the TurnKey conference site?
12. What breaks are scheduled throughout each day?
13. Will TurnKey exhibitors be provided with name badges?
14. What are the conference hours, and when can I set up my table?
15. Are exhibitors invited to the programs, and what is the appropriate dress attire?
16. Will TurnKey exhibitors receive a list of attendees at the close of the conference?
17. Is the TurnKey Conference exhibitor area secured after hours?
18. How else can I promote my company at the TurnKey Conference?
19. Who should I contact if I have any additional TurnKey exhibitor-related questions?

1. How do I sign up to exhibit at the TurnKey Conference? (top)

• download of our Exhibitor Registration Packet (PDF) will be available soon/
• contact Mary Williams at (603)672-9997 X113, mwilliams@turnkeyconference.com

2. How do I make payment, and when is it due? (top)

Payment is due when your registration contract is sent in. Checks should be made payable to: Vicon Publishing, Inc. Mail to: 2009 TurnKey Conference, Vicon Publishing Inc, 4 Limbo Lane, Amherst, NH 03031.

Please note that we also accept Mastercard, VISA, and American Express cards.

3. What are table fees, and what do they include? (top)

Information to be posted soon.

4. How is exhibitor table space assigned? (top)

Table spaces are allocated on a first-come, first-served basis. We will do our best to accommodate your location preferences.

5. How close is the Exhibitor area to the general session area? (top)

The TurnKey Conference exhibit area and conference sessions are in adjacent meeting rooms that exit into a common lobby area.

6. How many people are expected to attend the conference? (top)

Typical attendance is around 300.

7. What overnight accommodations are available? (top)

The 2009 TurnKey Conference will be held at the Hyatt Regency San Antonio, San Antonio, TX. See the hotel section of this site for details, including hotel discounts for TurnKey exhibitors and attendees.

8. How do I find the hotel/conference site? (top)

The Hyatt Regency San Antonio Hotel has provided a local map and information. Click here for more info.

9. Where do I ship my table materials? (top)

Shipping instructions will be posted as soon as they have been confirmed.

10. Can I get electricity and an Internet connection at my table? (top)

Yes. Details will be provided in the 2009 TurnKey Exhibitor Packet, which is mailed to all Turnkey Conference exhibitors.

11. When and where do I sign in, once I'm at the TurnKey conference site? (top)

Exhibitor registration will be held in the conference area on Monday, April 13, 2009 (hours to be posted) and Tuesday, April 14, 2009, beginning at 7AM. Just follow the signs once you're at the hotel.

12. What breaks are scheduled throughout each day? (top)

Breakfast, lunch, and two breaks per day will be held in the exhibit area.

13. Will TurnKey exhibitors be provided with name badges? (top)

Yes. All conference participants must wear name badges while in the conference area. Exhibitors and Speakers will be provided ribbons consistent with their level of registration to display with their name badge.

14. What are the show hours, and when can I set up/take down my table? (top)

Exhibit hours to be posted.

A cocktail reception for all exhibitors, speakers, and attendees will be held on Tuesday, April 14, 2009.

Table set-up is Monday, April 13, 2009. Hours to be posted.
Break down is Wednesday, April 15, 2009. Hours to be posted.

15. Are exhibitors invited to the programs, and what is the appropriate dress attire? (top)

Exhibitors are entitled to attend conference sessions, meals, and social events. Dress is business casual.

16. Will TurnKey exhibitors receive a list of attendees at the close of the conference? (top)

Yes. A 2009 TurnKey Conference attendee list will be provided to all exhibitors after the conference.

17. Is the TurnKey Conference exhibitor area secured after hours? (top)

The exhibitor area is secured and locked after hours. Additional security will be provided during conference hours.

18. How else can I promote my company at the 2009 TurnKey Conference? (top)

Information to be posted.

19. Who should I contact if I have any additional TurnKey exhibitor-related questions? (top)

Contact Mary Williams at:

• PH: 603-672-9997, x-113
• Fax: 603-672-3028
• E-mail: mwilliams@turnkeyconference.com